RH Community Builders

Position Summary

The Payroll Assistant supports the accurate and timely processing of semi-monthly payroll across four companies using the Rippling payroll system. This position serves as a backup to the Payroll Administrator and assists with payroll processing, payroll accounting entries, and related administrative and compliance duties. This is a non-exempt position eligible for overtime in accordance with FLSA guidelines.

Essential Duties and Responsibilities

• Assist with processing semi-monthly payroll for multiple companies using Rippling, ensuring accuracy and compliance.

• Serve as backup to the Payroll Administrator during payroll processing and reporting cycles.

• Assist with reviewing payroll data, including hours, deductions, benefits, and garnishments.

• Prepare and assist with booking payroll entries into the accounting software and support payroll reconciliations.

• Process garnishment paperwork, including responding to agencies, notifying employees, and entering garnishments into Rippling.

• Reconcile and assist with payment of insurance and benefit invoices.

• Send required 401(k) notices and assist with retirement plan administration tasks.

• Assist with I-9 verification and maintenance of employee payroll and personnel records.

• Provide clerical and administrative support related to payroll, benefits, and compliance.

• Respond to routine payroll-related inquiries and support special projects as assigned.

Qualifications

Required

• 1–3 years of payroll, accounting, or HR administrative experience.

• Experience with payroll systems; Rippling experience preferred.

• Strong attention to detail and accuracy.

• Ability to handle confidential information with discretion.

• Proficiency with Microsoft Excel and payroll or accounting software.

Preferred

• Experience supporting payroll for multiple entities or 300+ employees.

• Basic understanding of payroll accounting and reconciliations.

• Familiarity with benefits administration and garnishment processing.

Skills & Abilities

• Strong organizational and time-management skills.

• Clear written and verbal communication skills.

• Ability to follow established procedures and meet deadlines.

• Ability to work independently and collaboratively.

Work Environment & Physical Requirements

• Office work environment.

• May require extended periods of sitting and computer use.

• Periods of increased workload during payroll processing cycles.